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Senior Assistant Director, Prospect Research and Management, The American Museum of Natural History

Position Summary:

The American Museum of Natural History is seeking a Senior Assistant Director for Prospect Research and Management

who will report directly to the Director of Prospect Research and Management. The Senior Assistant Director will be an

integral member of the Prospect Research and Management Team and will provide support for the entire Institutional

Advancement Department.

Key Responsibilities:

  • Compile detailed, in-depth research profiles on donors and prospects.
  • Working with the Director, manage research for select Committee meetings and maintain content for associated
  • 1-pagers and blurbs.
  • Analyze and synthesize accumulated information to assess financial capacity, philanthropic tendencies, giving
  • propensity, and connections to the American Museum of Natural History.
  • Working with the Director, manage, prioritize, and track departmental research requests and follow-up actions.
  • With the Director, work with Gift Officers to provide recommendations on solicitation strategies, where
  • appropriate.
  • Assist Director with quarterly Gift Officer Portfolio Reviews.
  • Work with the Director on the maintenance of prospect management system, including donor rating systems.
  • Use data analytics to help inform the creation and modification of Gift Officer portfolios, and when developing
  • prospect lists.
  • Maintain the Research Team to-do list, including tracking research requests and follow-up actions.
  • Proactively create, and subsequently maintain, prospect lists for exhibitions and special projects.
  • Master the use of external informational databases including Relationship Science, Lexis Nexis, iWave, and
  • Research Point.
  • Manage Research Team and respond to urgent requests if/when Director is unavailable.
  • Staff Institutional Advancement events in the evening as needed.


  • Bachelor’s degree; minimum of five years of experience in Prospect Research or a related field.
  • Exceptional communication skills, both written, and verbal.
  • A strong work ethic; ability to work both in support of a team and independently.
  • Ability to think analytically and work within tight deadlines.
  • Exceptional attention to detail and organizational skills.
  • Ability to maintain confidentiality and work discreetly.
  • Familiarity with relational databases; specifically, Raiser’s Edge and Tessitura. Experience programming with
  • SQL a plus.
  • Strong background in qualitative and quantitative research methods, and familiarity with financial markets and
  • institutions.
  • Ability to work strategically within a large, complex organization.
  • Mastery of Microsoft Office Suite.

Contact: Melissa Terry, mterry@amnh.org

Coordinator, Prospect Research and Management, The American Museum of Natural History

Position Summary:

The American Museum of Natural History is seeking a Coordinator for Prospect Research and

Management who will report directly to the Director of Prospect Research and Management. The

Coordinator will be an integral member of the Prospect Research and Management Team and will

provide support for the entire Institutional Advancement Department.

Key Responsibilities:

  • Research and compile profiles on donor prospects.
  • Perform data entry and maintain accurate records in Raiser's Edge database.
  • Oversee technical aspects of prospect management reporting system.
  • Proactively create prospect lists for exhibitions and special projects.
  • Analyze data from wealth screenings to strategically segment donor populations.
  • Track team workflow data.
  • Manage Prospect Research and Management subscriptions and budget.
  • Manage periodical reviews and routing, including compiling daily news alerts, for the
  • Institutional Advancement department.
  • Support the Director with other Research-related projects, as needed.
  • Staff Institutional Advancement events in the evening, as needed.


  • Bachelor’s degree.
  • At least one year of related work experience.
  • Exceptional communication skills, both written and verbal.
  • A strong work ethic, attention to detail, and ability to think strategically.
  • Very strong analytical and organizational skills.
  • Understanding of the importance of confidentiality.
  • Demonstrated proofreading skills.
  • Ability to work both in support of a team and independently.
  • Familiarity with financial markets and institutions, preferred.
  • Mastery of Microsoft Office Suite.
  • Knowledge of current events and familiarity with media outlets.
  • Familiarity with data analytics and an understanding of relational databases a plus.
  • A strong work ethic, a positive “can-do” attitude, and the ability to function at peak in a
  • fast-paced, high expectation environment are essential.

Contact: Melissa Terry, mterry@amnh.org

Development Officer, Education, The Jewish Museum

Founded in 1904 and located on New York City’s Museum Mile, the Jewish Museum is dedicated to the enjoyment, understanding, and preservation of the artistic and cultural heritage of the Jewish people. The Museum maintains a unique collection of nearly 30,000 works of art, ceremonial objects, and media reflecting the global Jewish experience over more than 4,000 years. The Museum applies a contemporary lens to its exhibitions, which range from ancient to contemporary art.

The Position:

The Jewish Museum seeks an experienced grants manager, persuasive writer, and collaborative team member to play a key role in securing education program and project support from foundations, corporations, individuals, and government agencies. The position manages funding for a diverse portfolio of school, public, family, and access programs as well as special projects as needed. The Development Officer, Education will write highly effective grant proposals; maintain and grow relationships with funders; and participate in creating funding plans and strategizing approaches to meet the Museum's goals. The ideal candidate will be a skilled writer, a strong project manager, an excellent communicator, detail-oriented, and able to meet all deadlines. A passion for the arts and a strong understanding of cultural and education funders is required. 

Responsibilities Include:

  • With the Associate Director of Institutional Giving, develop and implement fundraising strategies for education programs for students, educators, adults, families, and the general public as well as special projects as needed by researching new prospects; leveraging relationships; and building upon trends in cultural philanthropy
  • Manage funding applications, appropriations, and reports to the New York City Department of Cultural Affairs (DCA) and other government agencies and officials
  • Write and submit an extensive portfolio of high-quality education program proposals, including creating cover letters, LOIs, and effective funding requests as well as preparing budgets and other supplementary materials
  • Oversee reporting and tracking of education and project grants, including preparing interim and final reports, reconciling budgets, managing the stewardship process, and working with Institutional Giving, Finance, and other departments throughout the Museum to ensure successful execution of related contractual requirements
  • Serve as a liaison to funders and grant officers within the education portfolio ensuring strong cultivation and stewardship, including scheduling site visits, providing related event tickets, and managing specific donor requests, as appropriate
  • Track current and potential funders to ensure timely and appropriate solicitation and follow up
  • Maintain complete and up-to-date donor and research files and Salesforce records
  • Represent the Museum and interact with all levels of the organization and donors
  • Participate in development-related special events, entailing some evening and weekend hours
  • Requirements:
  • Three to five years of grant writing experience with a proven record of success, preferably in an art museum or related cultural field
  • Exceptional written and oral communication skills, reflecting clear, critical and creative thinking
  • Experience managing grants, including budget creation and oversight
  • Highly organized with strong attention to detail
  • Ability to prioritize tasks and manage multiple projects under the pressure of deadlines
  • Ability to take initiative as well as direction
  • Demonstrated willingness to work effectively as part of a team and with all levels of donors as well as exercise excellent judgment and tact
  • B.A./B.S. degree, graduate degree preferred
  • Excellent computer skills (MS Word, Excel, and preferably Salesforce)

Send Resume with Cover Letter To:

Associate Director, Human Resources

The Jewish Museum

1109 Fifth Avenue

New York, NY 10128

Email: jobs@thejm.org

Fax: 212.423.3232

The Jewish Museum is an Equal Opportunity Employer that is committed to building a culturally diverse staff and encourages applications from diverse candidates.

Prospect Research and Development Coordinator, The National Institute for Reproductive Health


REPORTS TO: Deputy Director of Development


The National Institute for Reproductive Health (NIRH) builds power at the state and local level to change public policy, galvanize public support, and normalize women’s decisions about abortion and contraception. Using a partnership model, we provide state and local advocates with strategic guidance, hands-on support, and funding to create national change from the ground up. We are a force multiplier – we form strategic partnerships with a wide range of organizations to directly impact the reproductive health and lives of women across the country. Since 2008, NIRH has provided direct grants and hands-on support to more than 150 organizations in 39 states, including in 56 localities, across the country. In 2018, NIRH’s partnerships and its work in New York State and City span 23 states, including 13 localities.

The National Institute for Reproductive Health Action Fund, with associated PAC’s and IEC, conducts nonpartisan advocacy and electoral engagement to advance reproductive health, rights and justice in states and cities across the country.


  • Identifies and profiles individual and foundation donors and researches prospects for major gifts, special projects and annual support
  • Provides written reports about specific donors and prospects containing analysis of information gathered from public sources. Makes recommendations to the Chief Development Officer, Deputy Director of Development, Senior Manager of Special Events and Development, and Institutional Giving Manager
  • Constructs in-depth profiles, confidential briefing documents and other research materials using multiple methodologies. Ensures accuracy and completeness of reports and other documents
  • Schedules and participates in prospect review and strategy discussions
  • Performs and ensures proper entry of all of the data (notes, demographic information, etc.) and gift processing for development CRM; generates and tracks acknowledgement letters and tax receipts
  • Runs queries to create spreadsheets and reports as requested
  • Reconciles revenue information (gifts and pledges) with finance department as needed/requested
  • Provides support for all mailings and e-blasts
  • Designs and maintains calendar of stewardship activities that advance annual giving
  • Provides support to Senior Manager of Special Events and Development on all relevant events as requested
  • Performs other duties as assigned by the Deputy Direct of Development or the Chief Development Officer


  • Minimum of three years of relevant research, record keeping and data management experience is required
  • Experience working with staff at all levels with the desire to be a team-player
  • Self-motivated showing great initiative
  • Knowledge of solicitation strategy and major gift process with ability to help build prospect strategy
  • Excellent writing and proofreading skills; attention to details a must
  • Ability to prioritize, multi-task, meet deadlines and communicate clearly
  • Ability to be highly collaborative
  • Ability to appropriately handle confidential and sensitive information with the highest professional and ethical standards
  • High sense of accountability
  • Experience with the suite of Microsoft Office product and experience with Raiser’s Edge a must. Related experience with another CRM will be considered.
  • Knowledge of core reproductive rights issues preferred


  • A salary of $50,000-$60,000 depending on experience
  • A comprehensive benefits package including employer-paid health insurance, dental insurance, a 401k retirement plan with employer contribution after 6 months, TransitChek benefits, and generous paid time off
  • Summer Fridays
  • A friendly and supportive working environment with people passionate about what they do


Email a thoughtful cover letter, writing sample, and resume in one PDF to humanresources@nirhealth.org with “Prospect Research and Development Coordinator” in the subject line. Applications will be reviewed on a rolling basis. All applications must be received via email. No phone inquiries please.

The National Institute for Reproductive Health is an equal opportunity employer. NIRH strives to build and support an equitable work community that attracts, develops, and retains exceptional people. As a member of the reproductive freedom movement, NIRH aims to foster leadership and raise the voices of historically marginalized people, including but not limited to Black people and people of color, indigenous/native peoples, LGBTQ and gender non-conforming people, disabled/differently abled people, immigrants, and low income people. We strongly encourage candidates of these and other diverse backgrounds to apply.

Associate Director, Research and Prospect Management, The Juilliard School

Description: Conducts research and identifies new prospects in support of Juilliard’s fundraising activities. Working closely with the Development Resources team, the Associate Director must have expertise with relational database software and its uses as an effective prospect management and tracking tool in fundraising. 


  • Proactively identifies and qualifies new prospects and helps expand, organize and prioritize the prospect pool looking at various constituencies (alumni, donors, ticket buyers, etc.)
  • Leads electronic screening projects, analyzes results and integrates into Major Gifts
  • Implements research and prospect management policies and procedures and builds major gift portfolios
  • Tracks the major gift pipeline through the management of proposals and generates reports for review; generates action reports to track recent donor activity under portfolio management
  • Runs monthly prospect management meetings with the Acting Director of Development
  • Manages prospect lists and coordinates prospect moves, tracks top prospects and communicates information related to donor interests, relationships, and other areas that inform fundraising strategies
  • ·         With the Director of Development Operations, establishes metrics to align fundraising goals with dollars raised and works with prospect managers to reach those goals
  • ·         Maintains data entry and data integrity practices associated with prospect tracking and portfolio management
  • Prepares concise briefings for Executive Leadership, Development staff, and volunteers for the purposes of donor cultivation and solicitation
  • Provides board candidate research and recommends potential candidates for the Trusteeship Committee
  • Utilizes public information including known assets, demonstrated philanthropy and giving patterns to evaluate prospect capacity and inclination and suggests ask amounts
  • Establishes research methodologies and data gathering formats relevant to specific requests and projects; disseminates prospect and donor news alerts effectively to Development and Executive Leadership
  • Participates in professional organizations (Association of Professional Researchers for Advancement, etc.) and networks with colleagues to share information
  • Keeps on top of the latest trends in prospect research and identifies new research tools and resources
  • Oversees research budget and communicates with vendors
  • Supports special projects


  • Bachelor’s degree
  • Minimum of 5 years of fundraising experience in prospect research or a related field (competitive/business intelligence, market research or library science), preferably in higher education and/or a performing arts organization
  • Excellent writing, analytical and communication skills
  • Demonstrated ability in conducting comprehensive research and producing in-depth prospect analysis and profiles
  • Knowledge of research techniques, methodology, and online and print resources, including commercial databases (Lexis-Nexis, etc.) to identify prospects through constituent list segmentation, push technology, electronic database screening, and peer screening
  • Understanding of wealth indicators and market trends, interpretation of financial data
  • Proficiency in using Microsoft Office (Word, Excel and PowerPoint) and experience with relational database software (preferably Blackbaud Raiser’s Edge) and electronic database screening (preferably Blackbaud Target Analytics ResearchPoint)
  • Strong ethical sense to handle confidential and sensitive information appropriately

The Juilliard School has an ongoing commitment to the principles and practices of diversity and inclusiveness throughout the community and strongly encourages applications from candidates who would enhance the diversity of the School's administration.

To apply, please click on the following link: https://goo.gl/3i9KMt

Prospect Research Manager, Columbia Libraries

For the job description, follow the link here: Prospect Research Manager job posting.pdf

Apply here: https://jobs.columbia.edu/applicants/jsp/shared/frameset/Frameset.jsp?time=1537381783653

Prospect Research Senior Manager, Archdiocese of New York

Primary Responsibility: The Prospect Research Senior Manager will support the archdiocese fundraising program by leading prospect research, prospect management, and moves management for the office. The Senior Manager works closely with the Interim Director of Operations and the Director of Donor Relations to assist in creating the solicitation strategies for high-level prospects and renewing donors. The Senior Manager oversees one Prospect Research Associate and assists in preparing in-depth briefings and confidential research profiles on individuals, corporations, and foundations.

Professional Level: 5 to 7 years of prospect research, with strong technical and analytical skills and proficient in use of technology, and excellent interpersonal organization and communications skills – both oral and written

Direct Supervisor: Chief of Staff

Reporting to the Chief of Staff for the Archdiocese, the Prospect Research Senior Manager will be an experienced prospect researcher who also possesses strong management and communication skills. The Senior Manager will oversee all prospect research within the development department and will guide the staff in research best practices throughout the division. The successful candidate will be an individual with strong leadership, research capabilities and managerial skills, and who has a deep background in nonprofit prospect research for fundraising.


  • Analyzes donor trends, behavior, and profiles to identify best prospects for upgrades and renewals.
  • Identifies prospects and strategies for donor acquisition and proactively culls the donor database in order to surface the most promising prospects.
  • Analyzes and synthesizes accumulated information to assess financial capacity, philanthropic tendencies, giving propensity and connections to the archdiocese.
  • Evaluates research results to develop and implement further research strategies to assist gift officers with the development of cultivation and solicitation plans.
  • Serves as the primary manager of the Donor Relations office’s prospect rating system and database entries to ensure that they are current and properly coded.
  • Develops a collaborative partnership with principal gifts managers and development staff to ensure that fundraisers are working with the most financially capable donors.
  • Plans and facilitates prospect review meetings, supports development officer portfolio review, updates prospect ratings, and reviews and improves internal prospect tracking procedures.
  • Collaborates with Donor Relations staff to develop a high-quality moves management program that encompasses prospect cultivation, solicitation and stewardship and provides oversight and management of prospects in cycles.
  • Coordinates research to ensure current biographical information is provided to Development staff attending events.
  • Creates and maintains policies and procedures supporting best practices, ethical and professional research standards, leveraging technology, data integrity and data security.
  • Manages 1-2 staff members and works closely with the Executive Office and Donor Relations.

Standards of Performance:

  • Identifies and recommends 10-15 names a month of newly found prospects
  • Develops, prioritizes and sequences the $10,000+ prospect list
  • Generates prospect lists for Board review once a year
  • Prepares a monthly activity summary report containing new activity entries in the database and prospect status reports
  • Oversees wealth screening projects
  • Oversees foundation outreach effort

Position Requirements:

  • 5 to 7 years of prospect research, with strong technical and analytical skills and proficient in use of technology
  • Excellent facility with Raiser’s Edge
  • Demonstrated management and leadership skills
  • Demonstrated experience collaborating with senior staff in development-related activities
  • Possesses curiosity and logical thinking abilities
  • Strong knowledge of Windows, Microsoft Word, Excel, and PowerPoint
  • Knowledge of internet and standard research sites, including DonorSearch/WealthEngine, LexisNexis, and Relationship Science


  • Bachelor’s degree required; Master’s degree preferred

Personal Characteristics:

  • Intelligent, articulate, highly motivated self-starter with strong inter-personal skills
  • Ability to relate effectively with upper management, peers and others
  • Ability to independently carry out multiple and diverse tasks concurrently
  • Possess initiative to constantly seek ways to improve fundraising results
  • Ability to take on added responsibility as it is presented
  • Excellent written and oral presentation skills


Salary is competitive and commensurate with experience.

Please forward resume and cover letter to: eaf@filimonpartners.com

Prospect Research Assistant, New York Philharmonic

The New York Philharmonic seeks a Prospect Research Assistant to support the Research Department’s daily activities and “reactive research”.

Responsibilities include but not limited to:

  • Work with the Special Events team to prospect for the Galas and complete research blurbs for these events (3-4 annually).
  • Create research blurbs for all other membership and cultivation events.
  • Review lists for prospective donors (ie other organizations’ board and donor lists)
  • Maintain research files and database records on donors and prospects.
  • Keep departmental calendars and ensure Research team is aware of all meetings and departmental needs.
  • Manage alerts on donors, prospects, competitors, and other organization giving, and keep records up-to-date. 
  • Handle circulation and renewals of publications and databases and process department invoices as needed.
  • Review publications for new prospects.
  • Answer all contact information requests from Development staff.
  • Conduct in-depth profiles on current and prospective donors when necessary.
  • Miscellaneous duties as required.

The ideal candidate will have a Bachelor’s degree with previous related development/research experience; excellent organizational and analytical skills, with a keen attention to detail. S/he will possess strong written and verbal skills. Proficiency in Microsoft Office, customer databases (preferably Tessitura) required. Experience at an arts organization preferred.

Please submit a resume and a cover letter along with your salary expectations to resumes@nyphil.org.

Research Assistant, Pratt Institute

Pratt Institute is looking to hire a part time temporary Research Assistant position.  

Reporting to the Prospect Research Manager, the Research Assistant (part-time temp) is responsible for conducting reactive research at the request of the President of the Institute and the Vice President of Institutional Advancement.  They will work closely with the Research Manager to ensure that all requests are completed in a timely manner, with attention to detail. Responsibilities include:

  • Researching current donors, prospects, and suspects
  • Preparing, writing, and generating event bios, profiles, and research reports
  • Performing data entry to ensure that new and updated research is integrated into the organization’s database
  • Assisting on special projects and perform other duties as assigned

Qualifications and Experience

  • Bachelor’s degree and minimum of one year related experience
  • Experience with databases
  • Excellent communication and organizational skills
  • Ability to work both individually and as part of a team under shifting priorities
  • Interest in fundraising and development
  • Experience with online search strategies using public search engines.  Experience with paid sources is preferred

To apply for this job, please send your resume to Jamie Malcolm jmalcolm@pratt.edu.

Development Associate, Empatico

About Empatico

Empatico, an initiative of The KIND Foundation, is creating a global movement to spread kindness and empathy around the world. We combine the best of technology with the best of humanity to expand the boundaries of where and from whom kids learn. Recently named a Fast Company 2018 World Changing Idea for general excellence, Empatico is a free tool for teachers to connect their classroom with others around the world through a combination of live video and activities designed to foster meaningful connections. Students are able to engage with other students domestically and globally to build empathy and understand their similarities and differences. Empatico was created to produce a more empathetic future generation with a greater understanding of the world and the people within it.

About The KIND Foundation

The KIND Foundation is a philanthropic entity established by KIND Healthy Snacks. Its mission, which is to foster kinder and more empathetic communities, is brought to life through a variety of programming meant to celebrate and inspire positive action. In 2016, through a program called KIND People, the Foundation celebrated seven individuals transforming their communities through kindness with $1.1 million in prizes. In 2017, the Foundation announced its signature endeavor Empatico, a $20 million multi-year initiative. To learn more, go to: kindsnacks.com/foundation.

Overview of Role

As Empatico is building to scale, the organization is expanding its partnerships to ensure fiscal success and diversified funds beyond The KIND Foundation’s seed funding. We are seeking a Development Associate to support the fundraising strategy and execution of individual, foundation and corporate solicitation efforts.

The ideal candidate will have experience working in the fundraising department in a non-profit setting with superior grant writing and administrative skills. We seek a smart, ambitious, collaborative, dynamic and entrepreneurial fundraising professional to support writing, research and administration efforts for the development department. Reporting to the Director of Development, the candidate will play a critical role in strengthening the development infrastructure, which will improve the efficiency and efficacy of operations. The candidate will write grant proposals and progress reports to private foundations, letters and other materials for individual donors, and prepare presentations and other materials for corporate prospects.

We seek a candidate that is a motivated analytical thinker and problem solver with a genuine interest in making a difference in the lives of children; has excellent organizational and project management skills, with experience meeting deadlines in a fast-paced environment; is detail-oriented, tech-savvy, a quick learner, and a collaborative team player.

Roles & Responsibilities

  • Manage Salesforce donor management database and perform data entry, as needed, to track all prospects, donors, proposals, reports, deadlines, and relationships.
  • Write and edit introductory, thank you, and follow up notes, concept notes, letters of inquiry, grant letters, proposals, reports, program summaries, and other funding correspondence.
  • Conduct in-depth research on both current and prospective donors.
  • Create fundraising reports and other database reports as needed.
  • Schedule donor meetings, prepare briefing materials, and schedule preparatory meetings in advance of key interactions, pulling and analyzing reports that inform meetings and drive strategy.
  • Support follow-up from meetings, including preparing debrief summaries and ensuring all contact details and documentation are logged into Salesforce.


  • Bachelor’s degree required.
  • 2-4 years relevant experience, with an emphasis in grant writing and prospect research.
  • Excellent writing and editing skills.
  • Proven experience meeting and exceeding goals/expectations, managing projects in a fast faced environment.
  • Proactive team player with strong desire to learn and ability to be flexible.
  • Excellent verbal and written communication skills with meticulous attention to detail.
  • High level of confidence and ability to work independently as well as within a team structure; proven ability to work well with diverse groups of people in different departments and functions.

The KIND Foundation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The KIND Foundation complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The KIND Foundation expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of The Kind Foundation’s employees to perform their job duties may result in discipline up to and including discharge.

To apply for this job, please send cover letter, resume, and two writing samples to development@empatico.org with the subject line: Development Associate. All applications will be reviewed. Please no direct messages.


Apra of Greater New York is a 501 (c) (6) nonprofit organization. 

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